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WITHDRAWAL FROM THE UNIVERSITY

It is the student’s responsibility to withdraw officially from the University or from an individual course in accordance with University regulations. The “Office of the University Registrar and General Academic Policies” section of this catalog has the necessary instructions.

Tuition charges are reduced following withdrawal from all classes in an enrollment period at a rate based on the date the student initiates the withdrawal process in the office of the University Registrar, as reflected in the “Proration of Tuition” section. Exceptions to the withdrawal initiated date policy include medical withdrawals from all classes and withdrawals from all classes due to involuntary military induction. Proration for medical withdrawal is based on the withdrawal effective date determined by the director of the University of Alabama Student Health Center. Withdrawal due to involuntary military induction (supported by a valid military induction notice) will result in full tuition removal. For dropping an individual course, proration is determined by the date the student initiates the action.

Enrollment periods are the fall semester, the spring semester, or the summer term. The summer term includes several different sessions—a three-week Interim session and two five-week summer sessions. If a student who has completed or will complete any course enrollment for the summer term wishes to drop classes for a specific session, this will be considered a course drop rather than a withdrawal since the student is still enrolled in the summer term.

Students who receive federal financial aid and subsequently withdraw from all classes before completing the enrollment period are subject to full or partial federal aid cancellation and repayment of funds received. See “Impact of Withdrawal on Students Receiving Federal Financial Aid.”

Students suspended from school for disciplinary reasons have no right to refunds of any tuition paid or to the cancellation of amounts due.

Students are responsible for clearing any outstanding balances on their accounts before leaving campus. Refunds upon withdrawal from all courses will not be issued for three weeks, to allow time for all necessary adjustments to be made to the student’s account.

Students are not entitled to refunds or cancellation of amounts due for residence hall contracts unless they withdraw from all classes. See “Proration of Housing Charges.”

Refunds of housing deposits are issued upon authorization of Residential Life if the student has a clear account balance.

Refunds of ROTC deposits are issued upon authorization of the ROTC supply officer if the student has a clear account balance.

No refunds will be made to a student who has an outstanding balance on his or her account.

Proration of Tuition Charges

Withdrawal or dropping of courses during the semester may result in an increased hourly cost for the remaining hours. Tuition charges are based on the remaining hours plus a percent of the hours dropped, as determined by the date the withdrawal is initiated or the course(s) are dropped. For example, dropping from 14 hours to 6 hours during the 25% cost period, will adjust the tuition to the cost of taking 8 hours (i.e., 6 remaining hours plus 2 hours (8 dropped hours x 25% = 2 hours). For current proration dates, go online to studentreceivables.ua.edu/withdrawal.html.

Traditional Courses

These are term-based courses with a set start and end date.

Fall or spring semesterCost incurred
Registration through
    eighth day of semester
Registration fee charge only
Ninth day through fourth weekCost of the remaining enrolled
hours plus 25 percent of
the dropped hours
Fifth through seventh weekCost of the remaining enrolled
hours plus 50 percent of
the dropped hours
Eighth week onNo adjustment in the original charge
 
Summer Term
Interim session
Cost incurred
Registration through
    second class day
no charge
Third class day onNo adjustment in the original charge
 
First or second summer sessionCost incurred
Registration through
    second class day
Registration fee charge only
Third class day through third weekCost of the remaining enrolled
hours plus 50 percent of
the dropped hours
Fourth week onNo adjustment in the original charge
 
Full (dual) session courses*Cost incurred
Registration through
    second class day
Registration fee charge only
Third class day through fourth weekCost of the remaining enrolled
hours plus 50 percent of
the dropped hours
Fifth week onNo adjustment in the original charge
*Full (dual) session courses extend over first and second summer sessions.

Non-Traditional Courses/Open Learning Courses

These courses are not term-based and have variable starting and ending dates.

Print-based independent study and online coursesCost incurred
Start date through 30 daysNo charge
31 days through 60 days50 percent charge
61 days onNo adjustment in the original charge
 
External degree coursesCost incurred
Start date through 30 daysNo charge
31 days onNo adjustment in the original charge

Proration of Housing Charges

The following proration of housing charges goes into effect in the event of withdrawal from all classes. Students must contact Housing and Residential Communities upon withdrawal.

For more detailed information, contact The University of Alabama, Office of Housing and Residential Communities at (205) 348-6676 or toll free (888) 498-2262, Box 870399, Tuscaloosa, AL 35487-0399; located on the first floor, Mary Burke Hall East; Web site: reslife.ua.edu. For current proration dates, go online to studentreceivables.ua.edu/withdrawal.html.

Fall or spring semesterCost incurred
Registration through eighth day of semesterNo charge
Ninth day of semester through fourth week25 percent charge
Fifth through seventh week50 percent charge
Eighth week on100 percent charge
 
Summer term
Interim sessionCost incurred
Registration through second class dayNo charge
Third class day on100 percent charge
 
First or second summer sessionCost incurred
Registration through second class dayNo charge
Third class day through third week50 percent charge
Fourth week on100 percent charge
 
Full (dual) session courses*Cost incurred
Registration through second class dayNo charge
Third class day through fourth week50 percent charge
Fifth week on100 percent charge
*Full (dual) session courses extend over first and second summer sessions.

Impact of Withdrawal on Students Receiving Federal Financial Aid

In addition to the financial impact on institutional costs and charges noted earlier in this section related to withdrawal from all classes in an enrollment period, student recipients of federal Title IV aid (Federal Pell Grants, Federal Perkins Loans, Federal Direct Loans, Federal Supplemental Educational Opportunity Grants, National Smart Grants, Federal Teach Grants, Alabama Academic Competitiveness Grant and Alabama State Grants) are subject to additional rules and regulations, which may result in cancellation or reduction of federal Title IV aid upon withdrawal from classes in an enrollment period.

Although federal aid is normally disbursed at the beginning of an enrollment period, this aid is “earned” as the student attends classes throughout the period. The difference in awarded and “earned” aid at the point of withdrawal may result in the need to return “unearned” aid.

Reductions in aid associated with the institutional cost portion (tuition, dorm charges, college/course fees) resulting from withdrawal from all classes for the enrollment period will be returned to each source of aid/scholarship received by the student, up to the total amount received from each source, in the following order:

  1. Federal Direct Loan(s), Unsubsidized
  2. Federal Direct Loan(s), Subsidized
  3. Federal Perkins Loan
  4. Federal Direct Loan(s), PLUS
  5. Federal Pell Grant
  6. Federal SEOG Grant
  7. Other aid or scholarships

Any remaining credit, after these cancellations have occurred, will be returned to the student (net of any charges remaining on the student account).

In some circumstances, withdrawal may result in the student assuming the liability for the payment of any remaining institutional charges for the enrollment period in addition to any miscellaneous charges outstanding on the student account.

A federal aid recipient who withdraws from an enrollment period is subject to possible repayment of federal aid disbursed to the student (after payment of institutional charges) for living expenses and other educational needs. If the aid disbursed is greater than the “earned” portion of the aid at the point of withdrawal, it may be necessary for the student to repay all or a portion of the federal aid received.

For further information, contact the Office of Student Receivables, 105 Student Services Center, (205) 348-5350; e-mail receivables@fa.ua.edu or go online to studentreceivables.ua.edu/withdrawal.html.

Impact of Withdrawal on Institutional and Non-Institutional (Non-Federal Only) Loans and Scholarships If No Federal Aid Is Involved

If a student withdraws during an enrollment period for which a University loan or scholarship, or a private loan or scholarship, has been received and utilized to pay all or a portion of institutional charges (tuition, course fees, and dorm charges), and no federal aid is involved, any excess funds (resulting from the reduction of institutional charges stemming from the withdrawal action) will be returned to each non-federal loan or scholarship program according to the percentage of the total institutional charges originally paid by each scholarship or loan program. Institutional loans or scholarships are assumed to be the first payment source in this calculation method.

For further information, contact The University of Alabama, Office of Student Receivables, Box 870120, Tuscaloosa, AL 35487-0120; (205) 348-5350; e-mail receivables@fa.ua.edu. The Office of Student Receivables is located in 105 Student Services Center.

Although the publisher of this catalog has made every reasonable effort to attain factual accuracy herein, no responsibility is assumed for editorial, clerical, or printing errors or error occasioned by honest mistake. All information contained in this catalog is subject to change by the appropriate officials of The University of Alabama without prior notice.

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