Academic Records Next      Previous      Contents      Search      UA

WITHDRAWAL

Withdrawal from the University. A student may withdraw from the University through the last day of classes in the fall and spring semesters or summer term following clearance by the Office of the University Registrar with two exceptions. Nursing & Law students seeking to withdraw must also gain the approval of their dean. A withdrawal from the University occurs during summer term only if the student withdraws from all sessions of the term. The withdrawal process is initiated in the Office of the University Registrar, located in 206 Student Services Center. The “Tuition and Other Expenses” section of this catalog provides information regarding the effects of withdrawal upon tuition and fee payments and financial aid.

No notation of courses attempted is made on the permanent record of a student who withdraws from the University during the change of schedule period (when a course can still be added). After the change of schedule period, a grade of “W” (“Withdrawn”) is assigned for all courses in which the student was enrolled. A student may not use this policy for courses in which penalty grades were assigned as a result of academic misconduct. In all cases, the withdrawal date is noted on the student’s permanent record.

Withdrawal for medical reasons. A designated physician or his designee at the University of Alabama Student Health Center handles all medical withdrawals and makes the decision to grant or not to grant them. Medical withdrawals are of two types:

  1. Regular medical withdrawal—A withdrawal for the current semester:
  2. Retroactive medical withdrawal—A withdrawal for a previous semester:

The function of the designated physician is to evaluate the medical documentation and make a decision based on the documentation provided. A request to withdraw from a course (“drop”) or to reduce your academic load is not a medical withdrawal and the authority to grant the drop lies with the dean of the division in which the student is enrolled. If requested, documentation can be provided to the dean regarding the medical problem treated at the University of Alabama Student Health Center. If treatment has not occurred at the University of Alabama Student Health Center, documentation from the outside provider will be required.

The University of Alabama Student Health Center has no authority to grant a medical withdrawal if there is a medical condition requiring withdrawal and final examinations have been taken. Such a situation must be handled as academic bankruptcy through the dean of the division in which the student is enrolled.

A notation of “W” is entered on the permanent record of the student for all withdrawals from the University for Medical Reasons.

Withdrawal from a course (“dropping”). A student may withdraw from, or drop, an individual course until the end of the tenth week of a fall or spring semester, the second week of Interim session, the third week of a five-week summer session, or the fourth week of a 10-week session. After this period, students are expected to maintain their course loads.

A student contemplating withdrawal from a course is strongly encouraged to contact their academic advisor before changing their academic schedule inasmuch as it can result in delayed graduation. Also, dropping below full time status* may impact insurance [health & auto], financial aid, and scholarships. *Full time status is 12 credit hours for undergraduate students, 9 credit hours for graduate students, and 10 credit hours for law students.

A student may not withdraw from or drop individual courses in which penalty grades were assigned as a result of academic misconduct.

No permanent notation is made of a course that is dropped during the change of schedule period. A course dropped from the end of the change of schedule period to the end of the tenth week of a fall or spring semester, the end of the second week of Interim session, the end of the third week of a five-week summer session or the end of the fourth week of a 10-week summer session is indicated on the student’s permanent academic transcript with a grade of “W.” A student may petition the dean’s office of his or her academic division for an exception to this policy. Dropping an Interim session course does not result in a withdrawal from the University if the student is enrolled in a course or courses in any other summer session.

Withdrawal when called to active military duty. When a student is called to active military service during an academic term, he or she may choose one of the following three options:

About the University Next      Previous      Contents      Search      UA